Application Procedure & Deadlines

Beverley Festival of Christmas 2026 stallholder applications are now closed.

Completed applications should have been received by Friday 31^st July 2026 along with all copies of the following in date/valid documents. If these documents were not received at the time of application, you will not be considered.

Public Liability Insurance (min cover £5 million)
Food Hygiene rating – if applicable (min 4 star from your local authority)
Food Handling Qualification - – if applicable (must have been achieved within the last 3 years
PAT Certificate (any stall using electrical equipment)
Risk Assessment
Gas Safety Certificate (any stall using LPG Cooking/Heating Equipment)

Next steps following application submission

Following receipt of your application:

Applicants have now been notified as to the success of their application.

If you have been accepted and are selling alcohol, you must apply for your TENS licence application with the East Riding of Yorkshire Council Licensing Department here www.eastriding.gov.uk/temporary-event-notice Your TENs licence must be sent to VEY events by Friday 16^th October 2026.
Successful stallholders can then make payments via credit/debit card using the online system, by Friday 9th October 2026. Access to payment link will be emailed to successful applicants.
Any changes in your booking requirements must be declared to VEY Events by email no less than 2 weeks prior to the event.
If your application is unsuccessful, we are unable to offer individual feedback so please accept that the decision of the selection panel as final. We cannot arrange individual meetings to discuss applications or view product samples.

Cancellation Policy/Payments

Any applications that are accepted must pay for their stall by Friday 9th October 2026 (this will be confirmed via an acceptance email). Failure to pay by the due date will be deemed as a cancellation of your application.

Payment Terms & Conditions

• Payment must be made via the online platform.
• No payments will be authorised through the Tourist Information Centre.
• No payment plans will be authorised.
• No Bacs or Cash payments will be accepted.
• Failure to adhere to the outlined payment process will result in stallholder's application being cancelled.
• Stallholder payments are non-refundable.
• For any stalls that wish to cancel or are unable to attend on the day (you must inform the VEY Team via email by Friday 13^th November 2026) for reasons that sit outside of their control, the decision to issue a refund will solely be at the organiser’s discretion.
  
  VEY Events reserve the right to cancel the event at its discretion at any time before the event, in which case all payments received will be refunded in full.
  
  VEY Events are unable to alter the venue of the event and/or date of the event due to the exceptionally complex nature of planning the event.

Terms and Conditions for Stallholders may be subject to amendment – you will be notified of any changes.

Additional Information

Charities and Discounts - Unfortunately, we are unable to offer any discounts to charities or not-for-profit organisations due to the substantial costs and extra additional overheads in running the event.

Litter - VEY Events will endeavour to provide a clean and safe working environment for its staff, the stallholders and for members of the public to enjoy. Please assist us by disposing of any waste generated by you or your stall as responsibly as possible.

Event Security - VEY Events will employ security for the event (during opening times) to provide a deterrent to any undesirable or itinerant behaviour. Please be aware that all liabilities and responsibilities lie with the stallholder for their own products and staff as per our terms and conditions.

Complaints - VEY Events is ultimately responsible for the smooth and efficient delivery of the Beverley Festival of Christmas. Please ensure that you communicate any problems or concerns with the service provided for the event as soon as they occur.  We will not accept any liability in respect to any query which is not reported to us in writing within seven working days of the end of the event.

If you have any queries please email: bfoc@veyevents.co.uk.

Stallholder Information/Terms & Conditions

Stallholders are advised to carefully read the following Terms and Conditions prior to completing their application. They should also retain a copy of these Terms and Conditions for their future reference and guidance. In completing the application form, stallholders agree to indemnify Visit East Yorkshire (VEY) Events (East Riding of Yorkshire Council) and its staff against any claims, payments, costs, or losses resulting from any failure on their part to comply with these Terms and Conditions. By accepting a stall all stallholders agree to these Terms and Conditions.

Selection Criteria

The purpose of the event is to sell a wide variety of quality gifts, crafts, speciality foods and drinks. Preference will be given to stallholders whose goods are bespoke and made locally within East Yorkshire. North Bar will specifically feature only businesses trading/residing in East Yorkshire. This does not, however, exclude East Yorkshire businesses applying for Saturday Market & Wednesday Market.
Within your stall application you must provide photos and accurate details of all the products you intend to sell. VEY Events reserves the right to close any stall found to be selling unauthorised products i.e. those not outlined on your application. The selection process considers the quality and array of products on offer. This plays an important role in the overall feel of the event, welcoming new traders who fill product gaps.

VEY Events will operate a fair and open application procedure, and the following criteria will be used to assess each individual application:
Handmade – Products that are handmade locally score more highly than those that are mass produced or handmade abroad.
Locality – Stallholders from East Yorkshire and then the surrounding area are given priority.
Customer Profile – The products of the stallholder appeal to different genders and age ranges.
Quality – Products need to be finished to a high standard and must meet legal, manufacturing and trading standards.
Price Range – the products to be sold provide value for money to suit all budgets.
Retail Mix – It is important to the event to ensure that there is a wide range of product types across the whole market. We are always looking for new and innovative goods to be sold at the event. Certain product categories such as Jewellery, Food and Drink are always oversubscribed. In this instance, assessments will be made on a stall’s uniqueness, exclusivity, quality, and locality.
Suitability at Beverley Festival of Christmas – Beverley has a variety of quality traders located within the town, so stallholders should be able to offer something different and unique to compliment what is already on offer.
Previous performance at Beverley Festival of Christmas – Whilst carrying out the selection process, consideration will be made on applications from stallholders that have previously operated on a basis contrary to the terms and conditions. Also considered, will be any evidence that can be provided of the product e.g., photographs of other festivals or shows attended.
Supporting Evidence – we welcome any supporting evidence from new stalls or previous stallholders. Pictures of your stall set-up are useful when judging suitability.

Stallholders

1. Failure to comply with all the Terms and Conditions below will result in the immediate closure and removal of the stall. Any stallholder deemed not to meet these requirements will also forfeit any right to be invited to the festival in subsequent years.
2. The decision of VEY Events regarding stall allocation and acceptance is final and non-negotiable. Please read the above ‘Selection Criteria’ section for more information.
3. The stallholder agrees to accept the stall allocated to them by VEY Events.
4. VEY Events reserve the absolute right to refuse any stallholder application without stating a reason for doing so.
5. Stalls must be staffed at all times during the festival opening hours – 10.00am – 4.00pm.
6. Stallholders can only start to dismantle their stalls after 4.00pm on the day of the festival. – Vehicle movement will not be permitted until 4.30pm at the earliest, as the event site needs to be safe for pedestrians. The hostile vehicle mitigation will only be lifted at this time.
7. Hiring of an East Riding of Yorkshire Council stall includes the stall with a roof cover. Please note, the hire of these stalls does not include back or side covers. No additional fixtures/products may be attached or displayed which extend beyond the dimensions of the stall structure.
8. Both new and repeat stallholder applicants will be considered on equal terms. Due to the high volume of applications, VEY Events cannot guarantee that any previous stallholder at Beverley Festival of Christmas will be offered a stall each year.
9. All stallholders and their staff are encouraged to be dressed in Victorian / Dickensian style costumes. Every stallholder is responsible for dressing their stall in an attractive and festive manner, to contribute to the overall impression of the event.
10. Stallholders are NOT permitted to privately re-sell their stall pitch. Any change in stallholder details needs the prior written consent of VEY Events and may be subject to an administration fee.
11. VEY Events reserves the right to close the stall down or withdraw products for sale that are not stated on the application form. In the event of a stall being shut down due to failure to comply with these Terms and Conditions, no refund will be given. The stallholder application must be accompanied by an accurate description and photographs of the products.
12. Services offered, articles sold, and any vehicles brought into the festival area are at the sole risk of the stallholder. The stallholder is always responsible for the safety of all items sold and/or held at the stall. VEY Events cannot accept the liability for any damage to or loss of any items.
13. VEY Events reserves the right to refuse entry to any stallholder.
14. VEY Events reserves the right to make any alteration to the festival and its layout. We will make every effort to accommodate requests for special position requirements where these are noted in the application form, however this is not guaranteed.
15. At the festival, all stallholders and their staff must adhere to the directions and instructions issued by VEY Events. Including VEY contractors and staff.
16. All accepted stallholders automatically agree to be photographed/filmed by VEY Events staff and contractors for future publicity purposes for East Riding of Yorkshire Council and third-party partners. If any stallholder does not wish to be filmed/photographed, they must notify VEY Events upon application.
17. All stallholders are accepted on the understanding that they operate solely at their own risk.
18. Any damage caused by a stallholder and any person under their direction, to the event site or its fixtures and fittings, shall be immediately made good at the stallholder’s expense.
19. Stallholders must operate their allocated stall and space within the quality standard determined by the discretion of VEY Events. If VEY Events feel that there is a deficiency in quality standards, they will notify the stall immediately. If improvements are not made, VEY Events reserves the right to close the stall.                                                          
20. Stallholders shall always conduct their business in an honest, civil, and business-like manner. Any stallholder causing negative interference and obstruction with the public or local businesses will be shut down immediately.
21. All accidents, disputes, thefts, disorderly conduct, security/safeguarding issues, lost items, or damage shall be reported to VEY Events immediately.
22. Smoking, vaping and consuming alcohol is not permitted in the vicinity of the stalls, generators, or First Aid Point.

Insurance 

Each stallholder must possess current Public Liability Insurance cover to a minimum sum of £5 million and must produce documenting evidence with your application.

Equipment

1. Any equipment used must not disrupt, by creating any noise or nuisance, other stallholders and neighbouring residential or commercial premises. Failure to adhere will lead to immediate termination of the stall by VEY Events.
2. Naked flames, candles, etc. are not permitted to be used on site by any stallholder/their staff.
3. All equipment brought on site by any trader must be listed in their Risk Assessment. Any equipment not detailed in the risk assessment or deemed unsafe by VEY Events, their contractors, or emergency services must be removed immediately from the event site.
4. Any cabling must be safely secured down. Stallholders must keep their stall site and immediate vicinity clear of anything that may be a trip hazard, obstruct pedestrians, staff, contractors, and vehicles.
5. Stallholders must ensure that any cleaning equipment/chemicals are stored securely and out of public reach. 
6. Stallholders must ensure that their stalls are free of sharp edges and materials that may cause injury to the public. Any equipment set-up by stallholders is secured, safe and in line with their risk assessment and other relevant safety compliance procedures.
7. A Fire Marshal will be contracted in for the event to perform inspections of the site. The Fire Marshal will check that relevant fire extinguishers, provided by stallholders, must meet British Safety Standards. All gas connections must be fitted safely and securely, including the correct storage, following the Safety Standards.  VEY Events reserves the right to close any stall if they do not meet the safety requirements of the Fire Marshal, or these Terms and Conditions. In the event of a stall being shut down due to this, no refund will be given.

Electrical

1. Stallholders are NOT permitted to bring a generator on to the site.
2. All supplied stalls will be able to request power (16 amp, rated at 6amp) on their application form which will be for low power consumption electrical items e.g. cash tills, card machines. Stallholders must bring a PAT tested 16-13amp adaptor as this will not be supplied by VEY Events.
3. All freestanding stalls will be able to request power (16 amp or 32amp) on their application form which will be provided by VEY Events. Stallholders must detail how many feeds they require and what electrical items they will be bringing (as part of the Application Form & Risk Assessment). Power will be available for freestanding stalls between 09.00 – 16.00.
4. Stallholders must not use any frayed or damaged electrical cabling. VEY Events will not be held responsible for electrical issues or any potential losses to stallholders where they are caused by cabling or equipment supplied by the stallholder.
5. A PAT Certificate covering all electrical items the stallholder is bringing to the festival (and listed in the Risk Assessment). Receipts must be used as proof of new electrical items (less than 12 months old).

LPG Cooking & Heating Equipment

1. Any propane or butane (LPG) equipment must be in a safe condition and positioned and used in a safe manner. Stalls must have appropriate safety equipment that adhere to British Safety standards (e.g., fire blankets, H2O, CO2 and foam fire extinguishers), plus a competent person to use the equipment.
2. Only serviceable and safe flexible hoses and hose clips, made for LPG equipment, must be used.
3. Gas bottles must be placed in a safe and secure position at least one meter from openings into adjacent vehicles and external sources of ignition. It is the stallholders’ responsibility to provide the necessary safety equipment including fire extinguishers, cages and locks for the bottles.
4. Any equipment used for cooking/heating must be placed in a position which is not accessible by the public, particularly children. It must also be placed on a stable surface, in a position which does not present a risk of injury to stallholders and their staff.
5. A Gas Safety Certificate for all LPG Cooking/Heating/Gas Equipment covering the event date. The testing/certificate must have been carried out by a gas installer listed on the GAS SAFE REGISTER.

Vehicles

1. No vehicles are allowed in the festival area prior to your access time, outlined in your acceptance letter. Once granted access, all vehicles must then be removed by 8.30am. Any vehicles parked in the area after 8:30am will be removed and the cost of removal will be recovered from the owner.
2. Each stallholder is permitted one vehicle per stall in the festival area during these times, unless pre-agreed in writing with VEY Events.
3. Entrance and exit routes will be sent to all accepted stallholders before the event. Stallholders must stick to these routes when driving and follow any instructions from event staff/security.
4. Access for emergency vehicles must be always kept available.

Food & Drink, including Alcohol

1. Proof of the stallholders’ latest Food Hygiene Rating by their local authority (minimum 4 star) and any other relevant Food Hygiene Certificates (must have been achieved within the last 3 years) to cover their staff.
2. For any stall wishing to sell alcohol, you must have a valid Temporary Event Notice (TENs) for the date of the event (Note: Please only apply for a TENs once your stall has been accepted by the VEY Events Team. You can apply here: www.eastriding.gov.uk/temporary-event-notice or call the East Riding of Yorkshire Council Licensing Department on 01482 396297). A TENs license cannot be shared with another stall.
3. All sales of alcohol by stallholders must be made in accordance with Challenge 25 guidelines.
4. We operate a zero-tolerance on alcohol being consumed by all stallholders, staff and contractors during the event hours. Anyone caught doing so, will be removed from the site immediately.

Legal

1. The operation of any food business/stall must comply with the Food Safety Act 1990 and associated regulations and the Health & Safety at Work Act 1974 and associated regulations. The East Riding of Yorkshire Council has the right to terminate immediately the operation of any business/stall if, in the opinion of its officers, a breach occurs of these Acts and regulations.
2. Each individual stallholder will need to apply for and hold any necessary event licenses in accordance with the Licensing Act 2003 and have them available for inspection on the stall on the day of the event. Any relevant current legislation (e.g. regarding labelling) must be adhered to.
3. Applications must be accompanied by the relevant documentation including Public Liability Insurance, Food Hygiene Certificates, PAT/GAS certificates and Temporary Events Notices- for the sale of alcohol.
4. Nothing contained in these Terms and Conditions is to be taken to relieve or excuse the trader, his/her assistants, employees and agents from any existing legal duty.
5. Stallholders must comply with all statutory and other legal requirements, both civil and criminal, including notices, orders, restrictions, directions, conditions and byelaws, particularly those relating to illegal working.
6. All stallholders shall indemnify VEY Events against all liabilities, actions, costs, claims and compensation for injury, loss or damage to any person or property arising because of their trading at this event or any act, omission or negligence of the stallholder, their employees, agents or any other person under their direction.
7. With regards to the event of Beverley Festival of Christmas, in the event of:

• Abandonment
• Postponement.
• Limitation of the event.
• Relocation of a stall position.
• Unforeseen circumstances beyond the control of Visit East Yorkshire Events.
• Unforeseen intervention from an outside authority.

Stallholders shall have no claim against VEY Events in respect of any resulting loss and damage to the Stallholder. Stallholder’s liability, under these conditions, shall not be reduced.

Contacts

For any queries please contact:
Beverley Festival of Christmas, Visit East Yorkshire Events Team, JF75, Cross St, County Hall, Beverley, East Riding of Yorkshire, HU17 9BA.

Email:            bfoc@veyevents.co.uk                                                 

Telephone:            (01482) 391669

Website:        beverleyfestivalofchristmas.co.uk

Unsubscribe

If you wish to unsubscribe from the Beverley Festival of Christmas mailing list, please email bfoc@veyevents.co.uk with ‘Unsubscribe’ or telephone (01482) 391669 and we will amend our records accordingly.

How we use your information

The information you have provided on this form will be used to support arrangements for the Beverley Festival of Christmas. The information you provide may be stored in both manual and electronic formats and will be held to facilitate the services provided by Visit East Yorkshire Events and to assist with record keeping and facilitate on-going communication. The information you provide will not be shared with third parties without your prior permission.

The Council has retention schedules in place to ensure that information is only held for as long as it is needed and for the purpose for which it was collected. For information on how long your information will be held and in which format, please visit our retention page. (See link below.)

We will use the details you have provided on this application form to contact you about the Beverley Festival of Christmas and in relation to your application. Please note that we may need to contact you at short notice before, during and after events in case of emergencies, changes in schedule or cancellations.

Where can I find out more?

We will always ensure any information you provide is kept secure and confidential. If you want to know more about data protection, how the council uses information and your rights please visit our website: eastriding.gov.uk/council/governance-and-spending/how-we-use-your-information/

If you have a concern about the way we are collecting or using your data, we request that you raise your concern with us in the first instance. Contact details are available on our website: eastriding.gov.uk/council/governance-and-spending/how-we-use-your-information/

Alternatively, you can contact the Information Commissioner’s Office.